CITY OF POINT PLEASANT
February 18, 2010
The Common Council of the City of Point Pleasant, a municipal corporation in Mason County, West Virginia, met in Special Session at the City Building, 400 Viand Street at 7:00 p.m. on Thursday February 18, 2010.
The meeting was called to order by Mayor Brian L. Billings who led the Pledge of Allegiance to the Flag.
A wavier of notice is attached to this set of minutes. The purpose of the meeting was to discuss and take any necessary action with regards to:
1. SANDY DUNN/ MAIN STREET
2. LAWN MOWER BID
3. ERNIE WATTERSON (INTERNET POLICY)
4. POLICE PENSION
Sandy Dunn/ Main Street Committee President- gave Council a history beginning with the organization of the committee in 1989. She proceeded by outlining the accomplishments during the 21 years of existence. She cited the major accomplishments of the committee as the Riverfront Park, Krodel Park light show, River Museum, Main Street paving project, streetscape project, renovations to the Kisar House, and attracting riverboats to the waterfront. Ms. Dunn indicated all of this was possible by the grants they obtained. She also stated that Main Street has won several tourism and economic development awards due to their hard work and dedication. Ms. Dunn told Council that the City’s contributions were accounting for 20% of their $51,544.11 annual budget in 2009. Now those contributions have been cut, and it only accounts for 11.5%. Councilman Sam Juniper advised Ms. Dunn that the cuts were made to Main Street, as well as other local tourism organizations, to help the City provide better wages to some employees that were long overdue. Juniper also indicated the City gives hidden contributions in the form of rent free locations, paid utilities and labor provided for the production of the light show. Council member Gary Cotton also advised that the City has faced a decrease in revenues collected through Business and Occupational Taxes due to businesses relocating. Ms. Dunn indicated she understands tough times, but asked if Council would consider restoring the previous contribution. No action was taken in restoring the funding to Main Street at this time. Councilman Robert Doeffinger thanked Sandy Dunn for her time and effort in providing Council with Main Street Committee’s budget, stating that was the first time anyone has provided Council with that information. Council members Doeffinger and Linda Smith both asked Ms. Dunn if she would provide Council with an annual update of the committee’s status. Sandy agreed it would not be a problem and she would glad to do so. Doeffinger also asked Ms. Dunn if the committee could apply for a grant to assist with the maintenance and upkeep of the Riverfront Park in the amount of $25,000. The City is incurring a lot of cost to maintain the Riverfront Park and a grant would help with those costs.
Mayor Billings spoke concerning the need of purchasing a third lawn mower before mowing season begins. Street Commissioner Willie Call asked for the Mayor to advise Council of the need for another heavy duty mower to assist with the City’s mowing. The average cost for this type of mower would run approximately $7,900. The Mayor asked for a motion to start the bid process stating the specifics required for the mower. Sam Juniper made the first motion while Linda Smith added the second, and the motion passed 7-0.
Police Chief Ernie Watterson spoke concerning the newly adopted Information Technology and Internet Communications Policy. The policy that Council approved in the February 8, 2010 regular Council meeting did not include a separate provision for disciplinary action for police officers. Disciplinary action for police officers is governed under Civil Service Rules, Regulations, and Policies Manual number 007 that states the procedures for disciplining. Chief Watterson asked for Council to approve a revision to the internet policy. Councilman Gary Cotton made the first motion and Marshall Bonecutter added the second. The motion passed unanimously 7-0. Chief Watterson also advised Council he will seek approval through the Civil Service Board for this internet policy to be a component of their Civil Service Rules, Regulations, and Policies Manual.
Mayor Billings then asked Shannon Pearson, accounting, to speak concerning the Police Pension and Relief fund. Ms. Pearson indicated she handles payroll checks to retired police officers and their widows on a monthly basis. The checks are written from the general fund and are to be reimbursed from the police pension and relief fund. However, she was never shown how or told to make the reimbursements to the City’s general fund. The last reimbursement made from the police fund was completed by the City’s accountant, Jeff Feamster in January 2008. According to Ms. Pearson, the current reimbursement balance due to the City from the police pension fund is $239,635.04. City Clerk Amber Tatterson informed Council she spoke with the investor for the Police Pension Fund and asked if there are any penalties involved with paying the money back in one lump sum. The investor indicated there would not be any fees or penalties involved, however, accounts would need to be liquidated to fund the reimbursement. Councilman Sam Juniper made a motion for the Police Pension fund to reimburse the City in one lump sum, provided there would not be any penalties incurred. Robert Doeffinger made the second motion, which passed 7-0. Doeffinger asked the City Attorney to draft a letter for the City to send to the investor that would give written confirmation that there would not be any penalties incurred with the reimbursement.
Being no other business, Sam Juniper made a motion to adjourn. Gary Cotton made the second motion and being unanimously approved, the meeting adjourned at 8:11 p.m.
Amber Tatterson City Clerk
Brian L. Billings Mayor