M. Leota Sang led Council in the Prayer. The meeting was
called to order by Mayor James H. Wilson who led Council in the Pledge
of Allegiance.
Mayor Wilson recognized Darlene Haer of the Point Pleasant
Riverfront Park Committee. Ms. Haer explained that the committee had met
with WOOLPERT, LLP to discuss fees associated with the riverfront park
for work that was done by them above and beyond the original contract.
The fee WOOLPERT, LLP presented the committee for the additional work
was $55,000.00. She explained that the committee reviewed the fee
request and decided that $25,000.00 would be a fair amount for the
services rendered. WOOLPERT, LLP contacted the committee and agreed to
the $25,000.00 (Addendum #7). Robert C. Doeffinger made a motion to
approve the Change Order of Addendum #7 and pay WOOLPERT, LLP the
#25,000.00. Kevin R. Nott added the second and the motion passed
unanimously.
Ms. Haer also stated that the committee has been working with
WOOLPERT, LLP to start work associated with the picnic shelter and
marina. She added that the City had received notification of the
awarding of a Federal Land and Water Grant in the amount of $100,000.00
that is to be used specifically for costs associated with the picnic
shelter. The grant is a matching grant with the matching funds to come
from the 1.2M WV Grant Committee Funds. Ms. Haer then presented Addendum
#8 to the original contract with WOOLPERT, LLP for amount of $47,700.00
for the design, construction administration and services associated with
the picnic shelter and marina. Robert C. Doeffinger made a motion to
approve the contract addendum and Kevin R. Nott added the second. In
discussion, it was stated that the money was in the riverfront park
budget. The motion to approve Addendum #8 was approved unanimously. The
Mayor added that if the original contractor decided not to participate
in the next phase, that additional time and money would be required.
Mayor Wilson then introduced Jerry Bain of the Vietnam
Veterans Moving Wall Memorial Committee. Mr. Bain updated Council on the
status of the Memorial Visit to the City. He also asked that the City
let the “wall” be set up at the riverfront park instead of
Tu-Endie-Wei State Park. In closing, Mr. Bain stated that he was
accepting donations to help defray the costs of getting the “wall”
to Point Pleasant. Donations may be sent to:
Vietnam Veterans Moving Wall
2921 Spruce Avenue
Point Pleasant, WV 25550
Mayor Wilson then recognized Ms. Shirley Spears. Ms. Spears
reported that the business owner located directly behind her property
had erected a fence across an alley. The Mayor stated that he had turned
the situation over to the City Attorney to research if an alley actually
does exist at the property. Ms. Spears presented a copy of a deed that
described the location of an alley. City Attorney James M. Casey stated
that he had a copy of the deed and was researching the matter.
Mayor Wilson then recognized Glenda Swisher of the Kingtown
area. Ms. Swisher stated that there is a serious problem with dogs
running loose in her neighborhood. She added that her son had been
bitten and had to take rabies shots. Ms. Swisher added that she has
called and reported the problem to the dog catcher and the City Police
and was told they could do nothing. Mayor Wilson stated that the police
could issue a violation if the dog was found loose and they knew who the
owner of the animal was.
Mayor Wilson then recognized Nancy Hamm of the Mason County
Ministerial Association. Ms. Hamm spoke on behalf of a large group of
residents wanting Council to amend City Ordinances to limit the number or location of gambling establishments. Ms.
Hamm stated that there were several establishments already in the City
and wanted an Ordinance or Zoning change to prevent having an
overabundance of such facilities. She added that an ABCC License was
required and that the City did not need to have that many ABCC
establishments in the City. The Mayor stated that City Attorney James M.
Casey would work on the matter. Mr. Casey added that amending the Zoning
Ordinance would probably be the most likely avenue to a solution. When
questioned by the audience, Mayor Wilson stated that the City attorney
should have an ordinance ready for a 1st reading at the next
Council Meeting. He added that 3 readings and a public hearing were
required. Ms. Wilma withers asked that Council also look into
strengthening the Adult Entertainment Ordinance.
Mayor Wilson then recognized Ms. Lola Bonds. Ms Bonds had
concerns about the Harmon Park Swimming Pool. She stated that she would
like to see the pool remain open until September 1st. The
Mayor stated that during the County Fair and afterward, the attendance
dropped off significantly. Ms. Bonds commended the staff and lifeguards
for their dedicated work this summer and asked the Mayor to reconsider
the pool closing. The Mayor added that costs associated to run the pool
was approximately $50.00 per hour for lifeguards alone and the City
really did not have the funds to extend the season this year. In
closing, Ms. Bonds stated that she agreed with the Ministerial
Association on the gambling issue.
Mayor Wilson then asked for a motion to approve the minutes
of the Regular Council meeting of July 12, 2004. Ronald R. Kapp made a
motion to approve and Robert C. Doeffinger added the second. The motion
to approve passed unanimously. The Mayor then asked for a motion to
approve the Consolidated Income (Financial) Statement of the General,
Water and Sewer and Coal Severance Funds for the month of July 2004.
Robert C. Doeffinger made a motion to approve and Kevin R. Nott added
the second. Being no discussion, the motion passed unanimously. The
Mayor then asked for a motion to approve the Outstanding Obligations for
the month of July. Ronald R. Kapp made the motion and Kevin R. Nott
added the second. Being very little discussion, the motion passed
unanimously.
Finance Director Ronald Siders gave a report on information
learned at the WV State Auditors Annual Seminar. He stated that with
municipalities converting to the Governmental Accounting Standards Board
Statement (GASB) 34 reporting standards, the annual audit would be much
more in depth and would therefore increase the cost of the audit. Also
he stated that it was required that Council must establish a
Capitalization Policy for the purpose of depreciation. After discussion
a motion was made by Ronald R. Kapp to follow the state recommendation
of $5,000.00 for office equipment and $15,000.00 for autos, trucks,
tractors, machinery, etc. Robert C. Doeffinger added the second and the
motion to adopt the policy passed unanimously.
Mr. Siders also stated that the City had applied for credit
cards through Peoples Bank. He explained that when City Officials
travel, they are often asked for a credit card. Also, there are times
when things needed by the City must be ordered or reserved with a credit
card. Robert C. Doeffinger made a motion that the aggregate limit of the
4 cards (Mayor, Clerk, Finance Director, and Secretary) not exceed
$25,000.00. Kevin R. Nott added the second and the motion passed
unanimously.
Next on the agenda was City Attorney James M. Casey. Mr.
Casey stated that an individual was prepared to make a real estate
donation to the City and family members were checking into the details.
Mr. Casey then spoke about the new Wireless Tower Location
Ordinance. After discussion, Robert C. Doeffinger made a motion to adopt
the 1ST reading of the Ordinance with the right to amend at
later readings. Carol L. Jones added the second and the motion passed
unanimously.
Mr. Casey speaking with regards to the upcoming mediation on
unresolved issues with the Riverfront Park stated that the parties
involved would hold a mediation session on August 18TH via
teleconference to clarify and possibly resolve some issues in dispute.
In closing, Mr. Casey stated that he had not made any progress on bonds
for street repair and that letters had been sent to distressed property
owners.
Next on the agenda was City Clerk Stanton D. Burdette. Mr.
Burdette presented River Museum Invoices totaling $177.47. Ronald R.
Kapp made a motion to approve paying the invoices and Robert C.
Doeffinger added the second. The motion passed unanimously.
Next, Mr. Burdette informed Council that he and the Mayor had
met with VILLAGE INSURANCE INC. and discussed a liability policy from
Scottsdale Inc. it was discovered that the limits of liability were much
lower than the present City policy. After a short discussion, Ronald R.
Kapp made a motion to renew the City Liability insurance policy with
VILLAGE INSURANCE INC. for the 2004-2005 year in the amount of
$110,606.00. Carol L. Jones added the second and the motion passed
unanimously.
Mr. Burdette then presented the 2ND reading of an
amendment to the Codified Ordinances with regards to the definition of
Home Occupation. Ronald R. Kapp made a motion to adopt the 2ND reading with right to amend. Kevin R. Nott added the second. After
discussion, the motion passed unanimously.
Clerk Burdette informed Council that August 31ST was the deadline for the City to apply for the State share of the Police
Pension Fund Contribution for the year 2001. Mr. Burdette informed
Council that although the police officers contribute to the fund, the
City had never made any contributions to the fund and therefore did not
qualify for the States share. Furthermore, he stated that the finance
committee had reviewed the situation and agreed that the City should
contribute their share in the amount of $32,346.82 to the fund in order
to receive the State contribution of $44,304.30. Robert C. Doeffinger
made a motion that the City contribute $32,346.82 to the fund so as to
qualify for the State funds. Kevin R. Nott added the second. After an
informative discussion, the motion passed unanimously. It was noted by
Finance Director Ron Siders that money generated from the Municipal
Police Fee increase would be segregated to fund the pension contribution in upcoming year.
In closing, Mr. Burdette stated that the Audit Procurement
Committee needed to be nominated for the upcoming audit process. The
committee will review the audit proposals and make a recommendation to
Council. Robert C. Doeffinger made a motion to appoint City Clerk
Stanton D. Burdette and Councilman Ronald R. Kapp to the committee and
Kevin R. Nott added the second. The appointments were approved
unanimously.
Next on the agenda was Mayor Wilson. The Mayor reported that
three architectural/engineering firms had expressed interest in working
on the North Point Pleasant Drainage Project. WOOLPERT, LLP, Burgess
& Niple, Inc., and Environmental Design Group responded to the
advertised request for expression of interest. The Mayor stated that a
meeting would be set up with the sewer committee to evaluate the firms.
The Mayor stated that an invoice in the amount of $5,200.00
had been sent to the State for payment on the Mothman Statue. He
informed Council that as soon as the check arrived, payment would be
made to artist/sculpture Bob Roach.
Mayor Wilson informed Council that the request for $12,000.00
in Budget Digest Funds to be used for transportation had been approved.
He stated that Precision Fabricators gave a demonstration of a
“tram” that could accommodate 12 passengers and be towed with the
City’s tractor. The price quote for the tram was $5,160.00. The Mayor
added that he thought the tram was a necessity to help get people from
the boats up the hill at the Riverfront Park. The Mayor cautioned that
just because the City received notification of the grant award, it was
not a certainty that the City would receive it. Ronald R. Kapp made a
motion to purchase the tram and Robert C. Doeffinger added the second.
The motion passed unanimously.
The Mayor then presented a request from Bill Reebel of the
Farmers Market asking for a $500.00 donation to help with costs
associated with the annual Chili-fest. The Mayor stated that $300.00 had
been put into the budget for this purpose. M. Leota Sang made a motion
to donate $300.00 to the market and suggest that Mr. Reebel contact the
Mason County Tourism Committee for assistance with the advertising.
Robert C. Doeffinger added the second and the motion passed unanimously
The Mayor reported that he had been in contact with Zambelli
Fireworks Co. about the sub-par display during the Regatta. The City had
previously paid Zambelli Inc. $5,000.00 in advance and still owed
Zambelli Inc. another $5,000.00. Zambelli offered to discount the
display by $3,000.00. The general consensus of Council was that the
Mayor should negotiate to get a full firework display during Battle Days
before paying the balance of the invoice.
The Mayor announced that the Medal of Honor Park would be
dedicated Saturday August 28Th at 10:00 AM.
Next, Mayor Wilson asked for a motion to approve buying a
camera for the Sewer Department to look for plugged lines. The Mayor
stated that the agreement with the PSD to provide technical assistance
to the Camp Conley system for $600.00 a month had been approved. He
added that the funds from this work could be put toward the purchase
price of the camera. The cost of the camera was approximately $7,000.00.
Robert C. Doeffinger made a motion to purchase the camera and Elaine G.
Hunt added the second. The motion passed unanimously.
In Council concerns, Elaine G. Hunt stated that she turned in
9 work orders.
Ronald R. Kapp extended an invitation to everyone for the
Medal of Honor Park Dedication.
M. Leota Sang asked about the status of the new Welcome Sign
to be erected on the corner of the Ohio Valley Bank lot. The Mayor
welcomed a motion from M. Leota Sang to purchase the new sign and Robert
C. Doeffinger added the second. The motion passed unanimously. Ms. Sang
also gave a report on the number of visitors to the Tourism Center and
the River Museum.
There being no other business, Kevin R. Nott moved to adjourn
the meeting and M. Leota Sang added the second. The meeting was
adjourned at 9:40 by a unanimous vote.
_______________________________ James
H.
Wilson,
Mayor
______________________________Stanton
D.
Burdette,
City
Clerk
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