Where History and Rivers Meet

City of Point Pleasant, WV

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Council Minutes

 

REGULAR MEETING
CITY COUNCIL
CITY OF POINT PLEASANT

August 09, 2004

WARD

NAME

PRESENT

ABSENT

Mayor James H. Wilson X  
City Clerk Stanton D. Burdette X  
City Attorney James M. Casey X  
Finance Director Ron Siders X  
Executive Secretary Harriett Nibert X  
Municipal Judge Jeremy T. Vickers X  
At Large Brian Billings   X
At Large Kevin R. Nott X  
First Ward James W. Fetty   X
Second Ward Robert C. Doeffinger, Jr. X  
Third Ward M. Leota Sang   X
Fourth Ward J Glen Long X  
Fifth Ward Elaine Grimm Hunt X  
Sixth Ward Ronald R. Kapp X  
Seventh Ward William H. Wallace   X
Eighth Ward Carol L. Jones X  

 


The minutes posted to these pages are the exact words contained in the official minutes on file in the City Clerks office. The format has been changed to make the information easier to read when presented in an Interned browser. Every effort is made to insure accuracy in transferring the information to these pages.  In all cases, the document on file at the City Building will be considered the official document.


M. Leota Sang led Council in the Prayer. The meeting was called to order by Mayor James H. Wilson who led Council in the Pledge of Allegiance.

Mayor Wilson recognized Darlene Haer of the Point Pleasant Riverfront Park Committee. Ms. Haer explained that the committee had met with WOOLPERT, LLP to discuss fees associated with the riverfront park for work that was done by them above and beyond the original contract. The fee WOOLPERT, LLP presented the committee for the additional work was $55,000.00. She explained that the committee reviewed the fee request and decided that $25,000.00 would be a fair amount for the services rendered. WOOLPERT, LLP contacted the committee and agreed to the $25,000.00 (Addendum #7). Robert C. Doeffinger made a motion to approve the Change Order of Addendum #7 and pay WOOLPERT, LLP the #25,000.00. Kevin R. Nott added the second and the motion passed unanimously. Ms. Haer also stated that the committee has been working with WOOLPERT, LLP to start work associated with the picnic shelter and marina. She added that the City had received notification of the awarding of a Federal Land and Water Grant in the amount of $100,000.00 that is to be used specifically for costs associated with the picnic shelter. The grant is a matching grant with the matching funds to come from the 1.2M WV Grant Committee Funds. Ms. Haer then presented Addendum #8 to the original contract with WOOLPERT, LLP for amount of $47,700.00 for the design, construction administration and services associated with the picnic shelter and marina. Robert C. Doeffinger made a motion to approve the contract addendum and Kevin R. Nott added the second. In discussion, it was stated that the money was in the riverfront park budget. The motion to approve Addendum #8 was approved unanimously. The Mayor added that if the original contractor decided not to participate in the next phase, that additional time and money would be required. Mayor Wilson then introduced Jerry Bain of the Vietnam Veterans Moving Wall Memorial Committee. Mr. Bain updated Council on the status of the Memorial Visit to the City. He also asked that the City let the “wall” be set up at the riverfront park instead of Tu-Endie-Wei State Park. In closing, Mr. Bain stated that he was accepting donations to help defray the costs of getting the “wall” to Point Pleasant. Donations may be sent to:                         Vietnam Veterans Moving Wall
                       
2921 Spruce Avenue
                       
Point Pleasant, WV  25550 Mayor Wilson then recognized Ms. Shirley Spears. Ms. Spears reported that the business owner located directly behind her property had erected a fence across an alley. The Mayor stated that he had turned the situation over to the City Attorney to research if an alley actually does exist at the property. Ms. Spears presented a copy of a deed that described the location of an alley. City Attorney James M. Casey stated that he had a copy of the deed and was researching the matter. Mayor Wilson then recognized Glenda Swisher of the Kingtown area. Ms. Swisher stated that there is a serious problem with dogs running loose in her neighborhood. She added that her son had been bitten and had to take rabies shots. Ms. Swisher added that she has called and reported the problem to the dog catcher and the City Police and was told they could do nothing. Mayor Wilson stated that the police could issue a violation if the dog was found loose and they knew who the owner of the animal was. Mayor Wilson then recognized Nancy Hamm of the Mason County Ministerial Association. Ms. Hamm spoke on behalf of a large group of residents wanting Council to amend City Ordinances to  limit the number or location of gambling establishments. Ms. Hamm stated that there were several establishments already in the City and wanted an Ordinance or Zoning change to prevent having an overabundance of such facilities. She added that an ABCC License was required and that the City did not need to have that many ABCC establishments in the City. The Mayor stated that City Attorney James M. Casey would work on the matter. Mr. Casey added that amending the Zoning Ordinance would probably be the most likely avenue to a solution. When questioned by the audience, Mayor Wilson stated that the City attorney should have an ordinance ready for a 1st reading at the next Council Meeting. He added that 3 readings and a public hearing were required. Ms. Wilma withers asked that Council also look into strengthening the Adult Entertainment Ordinance. Mayor Wilson then recognized Ms. Lola Bonds. Ms Bonds had concerns about the Harmon Park Swimming Pool. She stated that she would like to see the pool remain open until September 1st. The Mayor stated that during the County Fair and afterward, the attendance dropped off significantly. Ms. Bonds commended the staff and lifeguards for their dedicated work this summer and asked the Mayor to reconsider the pool closing. The Mayor added that costs associated to run the pool was approximately $50.00 per hour for lifeguards alone and the City really did not have the funds to extend the season this year. In closing, Ms. Bonds stated that she agreed with the Ministerial Association on the gambling issue. Mayor Wilson then asked for a motion to approve the minutes of the Regular Council meeting of July 12, 2004. Ronald R. Kapp made a motion to approve and Robert C. Doeffinger added the second. The motion to approve passed unanimously. The Mayor then asked for a motion to approve the Consolidated Income (Financial) Statement of the General, Water and Sewer and Coal Severance Funds for the month of July 2004. Robert C. Doeffinger made a motion to approve and Kevin R. Nott added the second. Being no discussion, the motion passed unanimously. The Mayor then asked for a motion to approve the Outstanding Obligations for the month of July. Ronald R. Kapp made the motion and Kevin R. Nott added the second. Being very little discussion, the motion passed unanimously. Finance Director Ronald Siders gave a report on information learned at the WV State Auditors Annual Seminar. He stated that with municipalities converting to the Governmental Accounting Standards Board Statement (GASB) 34 reporting standards, the annual audit would be much more in depth and would therefore increase the cost of the audit. Also he stated that it was required that Council must establish a Capitalization Policy for the purpose of depreciation. After discussion a motion was made by Ronald R. Kapp to follow the state recommendation of $5,000.00 for office equipment and $15,000.00 for autos, trucks, tractors, machinery, etc. Robert C. Doeffinger added the second and the motion to adopt the policy passed unanimously. Mr. Siders also stated that the City had applied for credit cards through Peoples Bank. He explained that when City Officials travel, they are often asked for a credit card. Also, there are times when things needed by the City must be ordered or reserved with a credit card. Robert C. Doeffinger made a motion that the aggregate limit of the 4 cards (Mayor, Clerk, Finance Director, and Secretary) not exceed $25,000.00. Kevin R. Nott added the second and the motion passed unanimously. Next on the agenda was City Attorney James M. Casey. Mr. Casey stated that an individual was prepared to make a real estate donation to the City and family members were checking into the details. Mr. Casey then spoke about the new Wireless Tower Location Ordinance. After discussion, Robert C. Doeffinger made a motion to adopt the 1ST reading of the Ordinance with the right to amend at later readings. Carol L. Jones added the second and the motion passed unanimously. Mr. Casey speaking with regards to the upcoming mediation on unresolved issues with the Riverfront Park stated that the parties involved would hold a mediation session on August 18TH via teleconference to clarify and possibly resolve some issues in dispute. In closing, Mr. Casey stated that he had not made any progress on bonds for street repair and that letters had been sent to distressed property owners. Next on the agenda was City Clerk Stanton D. Burdette. Mr. Burdette presented River Museum Invoices totaling $177.47. Ronald R. Kapp made a motion to approve paying the invoices and Robert C. Doeffinger added the second. The motion passed unanimously. Next, Mr. Burdette informed Council that he and the Mayor had met with VILLAGE INSURANCE INC. and discussed a liability policy from Scottsdale Inc. it was discovered that the limits of liability were much lower than the present City policy. After a short discussion, Ronald R. Kapp made a motion to renew the City Liability insurance policy with VILLAGE INSURANCE INC. for the 2004-2005 year in the amount of $110,606.00. Carol L. Jones added the second and the motion passed unanimously. Mr. Burdette then presented the 2ND reading of an amendment to the Codified Ordinances with regards to the definition of Home Occupation. Ronald R. Kapp made a motion to adopt the 2ND reading with right to amend. Kevin R. Nott added the second. After discussion, the motion passed unanimously. Clerk Burdette informed Council that August 31ST was the deadline for the City to apply for the State share of the Police Pension Fund Contribution for the year 2001. Mr. Burdette informed Council that although the police officers contribute to the fund, the City had never made any contributions to the fund and therefore did not qualify for the States share. Furthermore, he stated that the finance committee had reviewed the situation and agreed that the City should contribute their share in the amount of $32,346.82 to the fund in order to receive the State contribution of $44,304.30. Robert C. Doeffinger made a motion that the City contribute $32,346.82 to the fund so as to qualify for the State funds. Kevin R. Nott added the second. After an informative discussion, the motion passed unanimously. It was noted by Finance Director Ron Siders that money generated from the Municipal Police Fee increase would be segregated to fund  the pension contribution in upcoming year. In closing, Mr. Burdette stated that the Audit Procurement Committee needed to be nominated for the upcoming audit process. The committee will review the audit proposals and make a recommendation to Council. Robert C. Doeffinger made a motion to appoint City Clerk Stanton D. Burdette and Councilman Ronald R. Kapp to the committee and Kevin R. Nott added the second. The appointments were approved unanimously. Next on the agenda was Mayor Wilson. The Mayor reported that three architectural/engineering firms had expressed interest in working on the North Point Pleasant Drainage Project. WOOLPERT, LLP, Burgess & Niple, Inc., and Environmental Design Group responded to the advertised request for expression of interest. The Mayor stated that a meeting would be set up with the sewer committee to evaluate the firms. The Mayor stated that an invoice in the amount of $5,200.00 had been sent to the State for payment on the Mothman Statue. He informed Council that as soon as the check arrived, payment would be made to artist/sculpture Bob Roach. Mayor Wilson informed Council that the request for $12,000.00 in Budget Digest Funds to be used for transportation had been approved. He stated that Precision Fabricators gave a demonstration of a “tram” that could accommodate 12 passengers and be towed with the City’s tractor. The price quote for the tram was $5,160.00. The Mayor added that he thought the tram was a necessity to help get people from the boats up the hill at the Riverfront Park. The Mayor cautioned that just because the City received notification of the grant award, it was not a certainty that the City would receive it. Ronald R. Kapp made a motion to purchase the tram and Robert C. Doeffinger added the second. The motion passed unanimously. The Mayor then presented a request from Bill Reebel of the Farmers Market asking for a $500.00 donation to help with costs associated with the annual Chili-fest. The Mayor stated that $300.00 had been put into the budget for this purpose. M. Leota Sang made a motion to donate $300.00 to the market and suggest that Mr. Reebel contact the Mason County Tourism Committee for assistance with the advertising. Robert C. Doeffinger added the second and the motion passed unanimously The Mayor reported that he had been in contact with Zambelli Fireworks Co. about the sub-par display during the Regatta. The City had previously paid Zambelli Inc. $5,000.00 in advance and still owed Zambelli Inc. another $5,000.00. Zambelli offered to discount the display by $3,000.00. The general consensus of Council was that the Mayor should negotiate to get a full firework display during Battle Days before paying the balance of the invoice. The Mayor announced that the Medal of Honor Park would be dedicated Saturday August 28Th at 10:00 AM. Next, Mayor Wilson asked for a motion to approve buying a camera for the Sewer Department to look for plugged lines. The Mayor stated that the agreement with the PSD to provide technical assistance to the Camp Conley system for $600.00 a month had been approved. He added that the funds from this work could be put toward the purchase price of the camera. The cost of the camera was approximately $7,000.00. Robert C. Doeffinger made a motion to purchase the camera and Elaine G. Hunt added the second. The motion passed unanimously. In Council concerns, Elaine G. Hunt stated that she turned in 9 work orders. Ronald R. Kapp extended an invitation to everyone for the Medal of Honor Park Dedication. M. Leota Sang asked about the status of the new Welcome Sign to be erected on the corner of the Ohio Valley Bank lot. The Mayor welcomed a motion from M. Leota Sang to purchase the new sign and Robert C. Doeffinger added the second. The motion passed unanimously. Ms. Sang also gave a report on the number of visitors to the Tourism Center and the River Museum. There being no other business, Kevin R. Nott moved to adjourn the meeting and M. Leota Sang added the second. The meeting was adjourned at 9:40 by a unanimous vote.  

_______________________________ James H. Wilson, Mayor

______________________________Stanton D. Burdette, City Clerk 

 

 

 

 



 

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